FACILITIES REPAIR AND MAINTENANCE
Manage the outsourced engineering team to ensure buildings, plant and equipment are running in good condition.
Select and oversees third party maintenance and building contractors.
Responsible for making, updating and supervising to implement any facility related policy and procedures.
Regularly perform routine inspections of school facility and grounds to proactively identify and bring to resolution areas in need of attention so as to improve the health, safety, operations and appearance of facility, as well as ensuring that the building holds all relevant certificates related to the facility.
Monitor campus-wide air quality (AQI, PM2.5), prepare relevant analysis reports.
Focus on Life Cycle facility management. Facilitate associate committees designed to improve the operation and relationship with these vendors and suppliers; address and follow up on service failures of vendors; develop preventive and corrective maintenance program
Organizes schedules and supervises all repair and construction projects, including churn works with the school’s seasonality and operational needs.
Be responsible for school major maintenance work and renovation in terms of project planning, contractor selection, price control, and project implementation.
Ensure readiness of the facility for all internal and external events.
Scrutinizes wear and tear of facility and fixed assets, makes recommendations as to facility or asset improvement (i.e. exterior and interior paint, turf) or replacement.
Manage design work of all school projects and ensure the accurate of as-built documents, especially drawings.
Ensures compliance with local, state, and federal regulatory requirements, including work safety regulations. Carry out inspections of all building systems as needed for compliance. To provide safe and healthy sites for the children and staff.
BUDGET AND FINANCIAL
Prepare annual capital and operational budget for school annual capital project, maintenance and controls facilities expenditures. Manages budgets and reports and well track the spending of cost.
COMMUNICATIONS AND RELATIONS
Maintain good working relationship with Central Office facility team and landlords or other related organizations to drive the progress of facilities related activities or targets of school.
Foster a high level of internal customer service. Ensure daily processes and procedures to meet address requests from staff, pupils and their parents
Liaise with vendors in the supply and maintenance of facilities, fixed assets and support.
SERVICE LEVEL AGREEMENT
Foster a culture of proactivity, responsiveness and service orientation
Provide information, advice and assistance to key stakeholders
Document and maintain visibility of vendors meeting their SLA agreements
Provide monthly reports as required e.g.: breakages, warranty claims, repairs, replacement etc.
HEALTH AND SAFETY ENVIRONMENT (HSE) PRACTICES
Develop school level facilities related HSE policies and procedures and monitor the execution and continuous improvement.
Practice safe operating procedures when handling equipment and facilities
Current and continuing commitment to Equal Opportunity and Occupational Safety and Health/ Workplace Health & Safety in all aspects of employment and service delivery
Actively participate in any related training held by the school.
Other duties as assigned by the senior facility manager and bursar.
BASIC QUALIFICATION
Education: Bachelor’s degree
Major: Engineering or related subject
Language: Fluent written and spoken English and Chinese
EXPERIENCE
Working Experience: At least 5 years of facility management and customer service experience, ideally in a context that includes international staff
Management Experience: Experience of management of teams is required
EXPERTISE
Experience of working in an educational setting preferred
Experience managing and maintaining physical facilities, including HVAC and mechanical electrical systems, plus planning, carpentry, cleaning, tracking and managing inventory and equipment warrantees.
A minimum of five years’ post qualification experience
Fluency in English and Chinese
Strong ability in facility and project management
Commitment to democratic governance and collaborative, data-based decision-making
Rigorous approach to problem-solving
The ability to priorities workload and meet deadlines
Excellent communication skills with a diverse range of people and interpersonal skills
Technology user skills sufficient to prepare reports in Excel and Word, and aptitude to operate appropriate databases.
Ability to multi-task and prioritise
Ability to work to tight timelines
Able to work long hours and occasional weekends for events and emergencies
Preferred Aptitudes
Demonstrating practice that represents the five core values of Wellington at all times (courage, integrity, kindness, respect and responsibility)
Excellent communication and interpersonal skills, proven ability to communicate effectively with different types of people and in cross-culture environment
Strong passion for the education industry
Strong track record of solving complex problems, strategic thinking and delivering significant impact.
Proven ability to work with metrics, numbers and trends, and develop recommendations for action based on the analysis.
Personal Integrity, accountability and credibility
Strong mindset for continuous improvement to meet or exceed expectations.
As an employer of choice, Wellington College China is committed to making professional learning and personal development central to its ethos and approach. WCC fully recognises its responsibilities for safeguarding children. Our safeguarding policy applies to all staff, governors and volunteers working in the Group.
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